What to Know Before Using Cloud Solutions

by   |   May 19, 2017 5:30 am   |   0 Comments

Cloud technology has come a long way in the past few years. However, there are still some things that companies should be aware of and well-versed in before fully adopting cloud-based solutions. These considerations help companies decide if cloud-based systems are the best solutions or if there are other options that may be viable.

Understanding Realistic Security Concerns

One major issue that many companies grapple with when using fully cloud-based solutions is security. Though cloud-based solutions tend to be a bit more secure than on-premise servers, the possibility still exists that servers can be hacked and that information can be taken. In this day and age when hackers can get into the most secure databases, it is reasonable to fear that data may be hacked. If a company does adopt cloud solutions, it is important that they take the time to put the proper controls in place and work to make sure their cloud server is secure.

With the right firewalls, system scans, and maintenance, you can keep a cloud-based server just as secure, if not more secure, than on-premise servers. It is also important to note that employees can help make servers more secure. Teaching employees how to access cloud-based solutions securely, how to work within the cloud server, how to make sure that information is safeguarded, to log out when they are not working, to ensure that they safeguard information, and to do regular checks—all of these steps ensure that your cloud-based solution is incredibly safe.

Employee Confusion

There is no denying that cloud-based software, cloud-based servers, and cloud-based solutions are very different from solutions that are based on desktop computers. However, these differences are not always clear to users and, as result, can cause some anxiety in the workforce when employees face switching systems. Such changes often require new training, which can further heighten these anxieties. Fortunately, there are ways to assuage employees’ worries and get them ready to use the cloud. For starters, proper training helps ease any fears and can transition employees to the new way of doing things. It is important that employees are not only equipped with the knowledge and information that they need to practice safe and secure cloud procedures, but that they are held accountable for any lapses if they do not.

It is also important that employees be taught to create passwords and usernames that are secure, how to properly access data and servers, and that they know what safeguards are necessary to keep cloud-based solutions safe and secure. It is very easy to teach someone who has very little computer knowledge how to effectively and safely use cloud-based technology. There is no greater tool for companies than employees who understand and are willing to learn cloud-based—or any other kind of new—technology.

You Do Not Have to Go It Alone

Although it may seem like the best way to save money is to make the transition to cloud-based solutions alone, this is probably not a good idea. Companies making this transition always need some outside help from consultants specializing in this kind of migration. Most consulting companies who assist with cloud-based migrations can also provide employee education, routine maintenance, and can ensure that the transition is as smooth and effortless as possible. With the right team, you can make a cloud-based-solution migration without losing tons of data or being down for weeks during the process.

Hybrid-cloud storage technology is also a great way to go if you’re not sure about making the switch to a fully cloud-based solution. Hybrid solutions include cloud-based applications that are not fully integrated into the cloud. Generally, this is a great place to start and can help companies dabble in the cloud without making a total commitment. It gives both companies and employees the chance to learn a bit and see what opportunities cloud-based solutions offer. Getting help from an expert at the outset of the decision-making process is the best way to ensure that you are making the right choices and that your cloud-based solutions are going to work for you, not against you.


Rick Delgado is a technology commentator and freelance writer.


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